How to Create Training Videos: Outlines, Scripts, and Production Options

Decide what learners should be able to do

Start with the action learners should take. Instead of “learn about equipment requests,” use “open the request form, enter the required information, and submit it.” A concrete outcome helps you choose what to explain.

Set the length around the explanation learners need. Keep the process together when the whole sequence matters; use chapters or separate videos when people need to revisit a particular step.

Combine video explanations with practice

Video lets learners revisit the same explanation at a convenient time. Narration can add the reasoning and sequence that may be unclear from slides alone.

For equipment requests, explain the fields in the video, then let learners try a practice form. Include a contact point for questions.

For equipment operation or customer interactions, consider demonstrations or recorded footage as well. Combine slides, recordings, and live explanations around what you need to teach.

Choose in-house or outsourced production by the work required

To explain slides in your own voice, consider PowerPoint recording and video export. Supported Windows versions can export recorded narration through File → Export → Create a Video. Mac workflows and supported features differ.

SpeechSlide AI can help when you want a script draft from your slides and AI narration. Consider a production company if you need filming, presenters, or custom animation.

Compare the software or agency fee together with internal time for scripting, review, revisions, and distribution. When comparing quotes, align the scope for scriptwriting, narration, revision rounds, and delivery of source files.

• Microsoft: turn your presentation into a video
• PowerPoint video export and AI narration

Outline and script example: equipment requests

The following fictional equipment-request example shows how to organize the explanation. Go beyond listing rules: show where to start, what to enter, and what to do after submitting.

Example script: “To request equipment, open the request form on the intranet. Enter your name, the item you need, and the date, then submit the form. Keep the reference number shown on the confirmation screen.”

Five steps to create the video in SpeechSlide AI

In SpeechSlide AI, use the following steps to turn the material into a video.

• 1. Prepare the slides. Put the current procedure and relevant screens in a PowerPoint or PDF. Make the text readable on the screen learners will use.
• 2. Sign up or log in, create a project from the dashboard, and upload the file. Review how the slides display.
• 3. In batch script generation, choose the language and enter instructions. For example: “Write a script for someone submitting their first request, following the steps in order. Do not add conditions absent from the slides.” Edit and save the draft for each slide.
• 4. Choose a voice and generate narration. Listen to contact names, product names, and numbers, then adjust the affected scripts or audio as needed.
• 5. Generate the video. Play the result, then distribute the MP4 or a sharing link through a location learners can access.

• Official illustrated guide

Keep the explanation aligned with departmental materials

Choose the source for the explanation, such as an internal policy for HR guidance or a specification for product training. If departments use the same term differently, define it at the start of the video.

For policy or safety procedures, have the team responsible for the source material review the script before generating audio. Do not present conditions added by AI as established company rules.

Prepare language versions and revisions

When creating another language version, agree on department names, product names, and on-screen button labels. English narration does not translate Japanese text displayed on the slides; that needs separate editing.

For a script-only change, edit and save the script in the existing project, generate audio for the changed slide, then regenerate the video. If the slide content or count changes, upload the revised file to a new project and prepare the scripts, audio, and video.

After completing the video, replace the MP4 or destination link on your intranet or other distribution service. Give the slides and video names that identify their version, and review older links so learners reach the current explanation.

Look at viewing and task completion separately

If your distribution system provides viewing data, use it to see whether the video reaches learners. Then use practice or questions to check whether they can enter the required request fields or explain how a product works.

Do not judge learning from view counts alone. Use recurring questions to decide what explanation to revise. Manage completion records and quizzes in your learning management system or other existing tools.

Choose a plan by slide count and generation needs

The published pricing checked on September 28, 2026 lists a free plan with 2 projects per month and 8 slides per project. It allows 40 slide scripts, 40 slide audio generations, and 4 videos per month, with a watermark on videos.

Standard is JPY 2,200 per month, tax included, with 10 projects per month and 20 slides per project. It allows 500 slide scripts, 500 slide audio generations, and 30 videos per month, without a watermark. The pricing page lists current terms for all plans.

Consider the number of slides and the script and audio regeneration you expect. View a completed example, then try material within the plan limits to see how the workflow fits your needs.

• Pricing and usage limits

Use a finished example to plan your own video

The corporate training page includes Japanese and English samples of “Information Security Basics for New Employees.” Use the finished videos to see how narration complements the slides.

Once you know what to explain, you can prepare a script for a live training session or continue to audio and video for distribution.